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Privacy Policy

Privacy Policy for South Eastern Agricultural Club (SEVAC)
Effective Date: 1st December 2025


1. Purpose
This Privacy Policy explains how SEVAC collects, uses, stores, and protects personal data of volunteers, members, and participants in compliance with the UK GDPR, EU GDPR, and the Data Protection Act 2018.

 

2. What Data We Collect
We may collect:

  • Identification Data

  • Name

  • Address

  • Email

  • Phone number

  • Insurance details

 

3. Lawful Basis for Processing
We process data under:

  • Consent: For newsletters & event updates.

  • Contractual Necessity: To manage volunteer/steward roles.

  • Legitimate Interest: Club administration.

 

4. How We Use Your Data

  • Organise club events.

  • Organise exhibits at shows and events not arranged by the club.

  • Distribution of the club newsletter.

  • Communication of information via email beyond the newsletter.

 

5. Data Retention

  • Club membership: 4 years after lapsing membership.

  • Club and show exhibits: 4 years.


6. Sharing Your Data

  • We do not sell or share your data with third parties except:

  • Service providers (e.g., email platforms) under robust GDPR-compliant contracts.

  • Show organisers to facilitate ticket and entry pass distribution.

  • Legal authorities when required by law.


7. Your Rights
Under GDPR, you have:

  • Access: Request a copy of your data.

  • Rectification: Correct inaccurate data.

  • Erasure: Request deletion (unless legally required to retain). Please note: If you request deletion, your membership and related benefits will cease immediately.

  • Restriction & Objection: Limit or stop processing.

  • Data Portability: Receive your data in a structured format.

Contact: sevacenquiries@yahoo.com


8. Security Measures

  • Restricted access to authorised personnel only.

  • Regular audits and compliance checks.

  • Physical safeguards for paper records (locked storage).

  • Technical safeguards including up-to-date firewall protection for electronic data.

 

9. Cookies & Online Tracking
Our website uses cookies for functionality and analytics. You can opt out via browser settings.

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10. External Links
Our website may contain links to other websites. SEVAC is not responsible for the privacy practices or content of external sites. Please review their policies when leaving our site.

 

11. Breach Notification
In case of a data breach, we will notify affected individuals and the ICO (Information Commissioner’s Office) within 72 hours.

 

12. Updates to This Policy
We review this policy annually or when GDPR changes occur. Latest update: 1st December 2025.

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